Congratulations and thanks for entering the 2014 Forrest 6 hour. The members of the Forrest MTB & Cycling club really appreciate your support.
We would encourage you to plan your trip for the whole weekend, so you can see what else the Otways has to offer.
For further information on Forrest and surrounds visit www.forrestvictoria.com
Following is some important information you will need to know. This email also serves as confirmation of your and or your teams entry to the event.
Should you feel we have not provided you with some information you need to know, then please contact us at firstname.lastname@example.org
PLEASE TAKE SPECIAL ATTENTION TO THE
CAR PARKING ARRANGEMENTS
Date: 3rd May 2014
Venue: Yaugher MTB park Forrest (map attached).
Time: 9.30am Race start
Registration: Friday 2nd May 2014 6pm - 8pm & Saturday 7am - 8am - These times are fixed in STONE!
There will be happy hour at the Forrest Brewery from 6pm - 7pm on Friday.
Please assist us by registering Friday. Saturday registration should be a last option.
Getting to Forrest
From Melbourne head towards Geelong along the Princes Fwy. Take the new Ring Road around Geelong, follow the signs towards Colac. Take the CAPE OTWAY road and head towards Moriac and follow the signs to APOLLO BAY.
Pass through Barwon Downs, then approximately 2.5k past Barwon Downs you will see the event centre on your right. The village of Forrest is a further 4.5k south.
From Apollo Bay: Head West away from Apollo Bay, and take the Colac sign at Skenes Creek. This road can be very challenging so please take care and drive slowly. Continue approximately 20k towards Forrest. Continue through Forrest heading North along the Birregurra-Forrest Road for approximately 4.5k, and look out for the Event Centre on your left.
The following times and locations will be where and when you can register.
Friday 2nd May 6pm - 8pm FORREST BREWERY - Grant Street Forrest
Saturday 3rd May 7am - 8am - Race Central - Centre Road Yaugher trails (see map attached)
All riders will be required to sign a waiver form prior to receiving their race number. Race numbers WILL NOT be given without your signature.
You will also need to present a valid MTBA licence, otherwise you will need to purchase a $20 MTBA Day licence.
Riders that have purchased an MTBA Day licence via our online system, will just need to sign the acceptance of the conditions.
PLEASE NOTE: Any rider changes, or category changes will ONLY be accepted PRIOR to Friday 2nd May 2014
Race Start Details
The first rider in each team, as well as solo riders will be required to be on the start line no later that 9am. Rider Briefing will be at 9am at the start line. The first rider of each team will be required to run a short distance to start the race. Solo riders will start enmasse on their bikes.
Forrest has a number of accommodation options. Most of these can be found at www.rideforrest.com.au
Free camping can be found at Lake Elizabeth, which is a 10 min drive from the race venue.
Very limited camping spots will be available on Saturday night at the race venue, on a first come first served basis.
Please email email@example.com with your request. There will be a $5 per head fee for camping on the race site.
The course will be open for practice on Friday from 3pm - 5pm.
Race Central - Marquees
Riders will be allowed to erect their own Marquees/Tents in and around the Event Centre.
Solo Riders will be given PRIORITY for setting up their marquee or tents within 'Pit Straight"
All other riders and teams will be able to setup outside of these areas, but this will still be VERY close to the Transition Zones.
Event sponsors will be give priority for choice of locations. We would request you please check with event staff prior to setting up your marquee.
What to Bring.
The following items may make your day a little more enjoyable.
- Marquee or Tent.
- Money for food (no eftpos)
- Spares (tubes pump etc)
- Eye protection (Grass trees are everywhere at Forrest and they can sometimes bight)
- Long Sleeves (see above)
- Long Socks (see above and they look cool)
- Long Fingured Gloves
- Trolley for carrying your equipment from your car.
- Good attitude, and a smile.
We would encourage you to stay in the local area over night on Friday and Saturday and experience other things the Otways has to offer - see www.forrestvictoria.com for more details.
Teams will be required to "tag" their next rider within the Transition area. This area will be located immediately after the timing tent. Riders will be requested to NOT transition outside of these area. SOLO RIDERS, will be allowed to feed from their marquee or tent located within the Transition Straight.
Solo Riders PLEASE NOTE
Although every effort will be made to accommodate all solo riders within the Transition Straight, there is a slim chance we may run out of room. In this eventuality, we will assign a Pit area on a first come first serve basis. A series 3mx3m areas will be marked off within the Transition area, and riders will be asked to stay within a single 3mx3m area.
What you will find at the event.
Coffee by The Little Black Truck
Real Coffee from these guys
The Forrest Lions club will yet again be out in force with the huge catering tent.
Typically they will have traditional BBQ and normally some sort of Pasta option.
Please support these local business' as they support our event.
There will be 2000 litres of drinking water available at the Race Centre.
Will be provided by our First Aid suppliers. There will also be other checkpoints out on course and radio communication will be on hand in case of emergency.
Mobile Phone Coverage
As many would know mobile phone coverage in The Otways, is always less than reliable. However due to the wonderful Telstra Next G network, NextG phones should work for most people all throughout Forrest. If you are on one of the other networks, you will discover there is limited coverage.
There is plenty of car parking available, adjacent to the event centre. This will be controlled by our volunteers, and you will be requested to offer a GOLD COIN donation per car. This fee will assist our club in paying the standard "per rider" fees associated with running these events, and contribute to our trail maintenance fund, your assistance is greatly appreciated.
Please play nice when being instructed where to park as our volunteers don't like to be growled at. The earlier you get to the event, the closer you will get to park to the transition area.
In anticipation to any rain we might experience, the parking area has been graded and gravel placed.
There will be a walk from your car to the event centre. Therefore you are encouraged to bring a trolley.
Early birds please note: If you arrive early enough, you will be allowed to "drop off" your race gear within race central, then park your car. This opportunity will cease at 8:00am. People arriving Friday are encouraged to drop off their equipment on Friday. Forrest MTB club members will be staying overnight at Race Central and will therefore keep an eye on your gear. No responsibility will be taken.
Race Rules - PLEASE READ THIS
We will have in place an MTBA approved Commissaire. Their job is to help us run a smooth and successful event. Your assistance in following any directions from either the commissaire, course marshalls or Race officials, is very much appreciated.
Please read the following rules.
- These rules can be modified before the start of the race
- All riders must register in person with their MTBA licence and or a completed MTBA Day licence.
- Riders must affix race numbers to their bike as directed, race numbers may not be altered.
- The wearing of Standards approved helmet is mandatory, by Victorian law, and it is a requirement that all riders wear a helmet at all times during the event, including warming up, and around transition pre and post the event.
- Riders must obey the directions (written or verbal) of event organisers, commissaires and marshals at all times.
- Riders are to obey the Australian Road Rules during all stages on public roads as all roads are open to traffic at all times.
- Attendance at race briefings is mandatory for all riders.
- Riders must obey all course directions, and are responsible for following the designated course. It is expected that riders will follow the formed line of the trail even if the course is not bunted (eg. the lack of the presence of bunting will not imply a lack of necessity to follow the formed trail)
- Failing to complete the whole course, taking shortcuts shall result in the rider being recorded as a DSQ. It is the rider’s responsibility to ensure that the correct course is followed.
- All riders must behave in a sporting manner. This includes not using abusive language or behaviour toward other riders and officials, and allowing faster riders to promptly overtake when safe to do so. All riders will be encouraged to report “poor form” and any such incident may result in a DSQ result for the offending rider.
- Appeals must be lodged with the event Commissaire within 15 minutes of the final times being posted for the event.
- All riders must carry out what they carry in. Littering will result in expulsion from the event.
- All bicycles are to be powered by human power alone.
- If a rider withdraws for any reason, they must notify an official as soon as practical.
- Riders pushing their bikes should give way at all times to those riding. They should attempt to walk on the least rideable portion of the trail.
- Riders are only eligible for a place in the category they entered.
- The event Commissaire has the right to call off the race either before or during for any reason relating to rider safety.
- If the race is called off after it has begun, as soon as you have been notified by a race official you are responsible for getting yourself back to the Event start/finish, with the assistance of race officials.
- This race information may change at any time.
- Riders should render all possible assistance to any participant who is in distress or danger.
- In the event of injury or accident, riders must stop to assist an injured rider, prevent others from entering the accident zone, and ask passing riders to inform a race official at the nearest check point notifying them of the incident.
- If you stop to give assistance for a health or safety reason, a time adjustment will be made to your final time. Note that this does not apply if you stop to offer mechanical assistance.
- There must be contact between riders when transitioning at the conclusion of laps, this will be via a touch of the hands.
- These rules should be read in conjunction with standard MTBA rules.
3 Hour Competitors
For the first time for 2014 we will have a 3 hour race midway during the normal 6 hour event.
Those participating in the 3 hour event will use the TEAMS course and will start at 12pm Saturday 3rd May 2014.
Riders in the 3 hour will be required to register along with all other competitors. As a last option, Registrations for 3 hour riders will be taken at 11am at the timing tent, to be ready for a 12pm start.
The Forrest MTB & Cycling Club endevours to always put on a fun event. Our "little" event has grown so much in popularity that we've had to introduce a new system to our course maps.
For 2013 we will have a split course. At certain points throughout the course, Solo riders will go one way and team riders will go the other.
This has been done to achieve the following:
- Shorter laps for team riders
- Reduce congestion on course
- Lower the impact our event has on the trails
You will find that as a team you will get more laps for each rider and as a Solo rider you will have less traffic.
Please see the images below for the course descriptions.
Any more questions?
Should you have any further questions please direct all enquiries to firstname.lastname@example.org
We will be using our website and Facebook page as our primary point of communication.
Please check back regularly for any changes.
In a Team?
Please either forward this to your teams mates, and or print them out a copy. This email can also be found at http://www.forrest6hour.com.au/rider-information-pack-2014